Skip to main content

Preparing your space

STEMdrones: Drone Coding

What to have ready before we arrive.

1,190+ Schools
3,000+ Workshops
8 Academic years
100% 5-Star Reviews

At a glance

Your workshop at a glance

Recommended venue

Large hall with high ceiling required

Year groups

Y5–Y13

Maximum students

Up to 30 per session

Sessions per day

2–5

What you'll provide

Setting up the space

Please have the room set up ready for our arrival.

  • Space: A large open indoor space such as a hall or theatre.
  • Tables and chairs: The room set up ready for our arrival, with a double-space table or two connected exam tables for each team.
  • For example: A maximum of 30 students per session in 10 teams of 3. A 30-student session needs 10 tables and 30 chairs.
  • Screen or projector: Access to a screen or projector for modelling the activities. We can provide our own if you let us know in advance.
  • Parking: A parking space as near as possible to the workshop space. There is a lot of equipment to unload.

What we'll bring

We handle the rest

Our instructor arrives with everything needed to deliver the session.

  • All coding drones and supporting devices
  • Challenge maps and floor mats
  • All printed pupil resources
  • The written risk assessment for the workshop
  • A screen or projector if you cannot provide one

On the day

Timings and access

  • Space needed for: We need the space for at least 1 hour before the start, for the duration of the event (approximately 4 to 5 hours), and for at least 30 minutes afterwards.
  • Arrival: We typically arrive at around 7:45am to be ready for a 9am start.
  • Setup time: We need 60 minutes to set up at the start of the day. Please also allow 20 to 25 minutes before the first afternoon session if we have had to vacate the hall during lunch.
  • Between sessions: At least 5 minutes between sessions so we can reset the room for the next group.

Room layout examples

How other schools have set up

Real setups from previous deliveries. Yours does not need to match exactly.

Large school hall set up for a Drone Coding workshop with paired exam tables spaced around the perimeter and challenge mats across the floor
Paired exam tables placed around the perimeter of the room and spaced out so each group has plenty of room to fly. This session was delivered to teams of three, so ten spaces were allocated.
Instructor leading a Drone Coding session from the front of a hall with students in pairs at tables around the perimeter and challenge mats on the floor
Students working in pairs, with tables around the perimeter and a U-shape formation so the instructor can lead the session from the front.

Our policies

Documentation and safeguarding

  • All Hyett Education staff have clear Enhanced DBS checks. It is our policy to carry our certificate and ID on every visit to a school.
  • If you need any further documentation from us before the visit, please make the request at least 5 business days before the day of delivery.
  • For any questions or support preparing for your workshop, contact Antony Hyett at antony@hyetteducation.com.

Downloads

Take this with you

Print or share these with your site team.

Download the setup guide (PDF)Download the risk assessment
All setup guides
Preparing Your Space: STEMdrones: Drone Coding | Hyett Education