How Booking a Workshop Works
From instant quote to workshop day and beyond. Here is exactly what to expect when you book a STEM workshop with Hyett Education.
The Journey
From First Quote to Workshop Day
Every booking follows the same eight steps so your school always knows what is next.
- 1
Get an instant quote
Enter your school postcode for transparent pricing in seconds, with no obligation.
- 2
Send your enquiry
Tell us your year groups, preferred dates and any specific goals. We confirm availability.
- 3
Confirm your booking
Complete the short confirmation form. We email your booking reference and portal access.
- 4
Stage 1: Review the details
Sign in to the teacher portal to check school details, workshops, dates and cost.
- 5
Stage 2: Share logistics
About four to six weeks before delivery, share arrival, setup, parking, lunch and notes.
- 6
Download your booking pack
Print or share a one-page summary, or a full pack with room setup guides for your site team.
- 7
Workshop day
Our DBS-checked instructor arrives with all equipment. You provide tables, chairs and power.
- 8
Feedback and follow-up
After delivery, share feedback in the portal. Your invoice issues with 30 days net terms.
1. Get an instant quote
Enter your school postcode and our instant pricing tool returns a transparent quote in seconds, including any travel surcharge for your area. Pricing starts from £597 per day excluding VAT and covers up to 240 students across five sessions. There is no obligation, and we publish all of our pricing so you can compare like-for-like with other providers.
2. Send your enquiry
Tell us your year groups, student numbers, preferred dates and any specific goals — a STEM week, British Science Week, a transition day or curriculum enrichment. We confirm instructor availability for your chosen dates and recommend the workshops most likely to land well for your students. Most schools book at least one term in advance; popular summer-term dates can go six months out.
Get in touch via our enquiry form or call 07715 579033.
3. Confirm your booking
Once you are happy with the quote and dates, you complete a short confirmation form to lock in the details. We email you a booking reference and an invitation to set up your account in our teacher portal. No deposit is required at any point — your invoice issues only when the booking is confirmed, with 30 days net payment terms.
4. Stage 1: Review the details in your portal
Sign in to the teacher portal to review school details, workshops, dates and cost before we finalise your slot in our delivery calendar. Stage 1 is your chance to spot anything that needs changing — a swapped workshop, a moved date, a corrected number of classes — before our instructor team starts preparing.
You can sign in with your email and a password, or request a 24-hour magic link if you are accessing the portal for the first time or have forgotten your password.
5. Stage 2: Share your logistics
About four to six weeks before delivery, Stage 2 opens in the portal. This is where you tell us everything our instructor needs to know on the day:
- Arrival and setup times
- Where to park and unload
- Which room or hall to use, and how it is laid out
- Lunch arrangements
- Photo and video consent
- Anything specific — accessibility needs, fire drills, school events
Stage 2 is required, not optional. Submitting it on time is what lets our delivery team arrive ready to teach rather than ready to ask questions.
6. Download your booking pack
Once Stage 2 is in, you can download two PDFs from the portal at any time:
- Quick Summary — a one-page overview of your booking. Useful for the office, SLT, or anyone covering reception on the day.
- Full Booking Pack — the summary plus a detailed room setup guide for each workshop, with photos, layout diagrams, the school-provided equipment checklist, on-the-day timeline and safety notes. Designed for site teams and cover staff.
Where a workshop has different room-type variants (a hall layout versus a classroom layout, for example), the pack shows the variant that matches your booking. Our admin team can also tailor specific details for your venue if needed.
7. Workshop day
Your DBS-checked instructor arrives 30 to 60 minutes before the first session with all specialist equipment — robots, drones, laptops, tablets, electronics kits, 3D printers, whatever your booking needs. Your school provides tables, chairs, power sockets and the room itself; a standard classroom or hall is fine for any of our workshops.
A typical full day runs from around 08:30 to 15:45 with up to five sessions of 30 students at a time, totalling up to 240 students across the day. One member of school staff needs to be in the room throughout, but no technical knowledge is required.
Read the full guide to what to expect on workshop day, including timetables and group sizes.
8. Feedback and follow-up
After your workshop, you will see a feedback form in the portal. It takes a couple of minutes and helps us recommend the right workshops to other schools and improve our delivery. Your invoice issues at this point with 30 days net payment terms — no card payments, no online checkouts, just a straightforward school invoice.
Help & recovery
If You Cannot Access the Portal
We know teachers change schools, share inboxes with colleagues, and lose passwords. There are two safety nets:
- Magic link login — request a 24-hour sign-in link from the portal login page. Use it to access your account and set a new password if needed.
- Booking access passcode — if you cannot log in at all, we can email a passcode tied to your booking reference. That gives you a read-only view of the booking and lets you submit logistics without an account.
If the booking was placed by a colleague who has now left, contact us — we can relink the booking to your account so you can see and edit it as the lead teacher.