How Booking a Workshop Works
Four short steps. About 15 minutes of your time across the whole journey. We handle everything else.
The Journey
From First Quote to Workshop Day
Four short steps, about 15 minutes of your time across the whole journey.
- 1
Get an instant quote
Postcode in, transparent pricing out. About 30 seconds, no obligation.
- 2
Send enquiry & confirm
Tell us year groups and dates. We confirm availability; you confirm the booking. About 5 minutes, no deposit.
- 3
Two short check-ins
In the portal, two 5-minute forms close to your workshop date. We handle everything else.
- 4
Workshop day & after
Our instructor arrives with all equipment. A quick feedback form rounds it off.
1. Get an instant quote
Enter your school postcode and our instant pricing tool returns a transparent quote in about thirty seconds, including any travel surcharge for your area. Pricing starts from £597 per day excluding VAT and covers up to 240 students across five sessions. There is no obligation, and we publish all of our pricing so you can compare like-for-like with other providers.
2. Send your enquiry and confirm your booking
Tell us your year groups, student numbers, preferred dates and any specific goals — a STEM week, British Science Week, a transition day or curriculum enrichment. We confirm instructor availability for your chosen dates and recommend the workshops most likely to land well for your students.
When you are happy with the quote and dates, a short confirmation form locks in the details. We email a booking reference and an invitation to set up your account in our teacher portal. No deposit is required at any point — your invoice issues only when the booking is confirmed, with 30 days net payment terms.
About five minutes when you are ready. We accept bookings from a few days out right through to a year in advance. 4 to 6 weeks' notice is typical and gives us the best chance to match your preferred date with the right instructor. Peak periods (spring and summer terms, STEM weeks, British Science Week) book up faster — a full term ahead is best for those, and popular summer-term dates can go six months out. Short-notice enquiries are welcome — just ask.
Get in touch via our enquiry form or call 07715 579033.
What if we need to cancel or reschedule?
School schedules change. Our cancellation policy is straightforward:
- More than 4 weeks before the workshop — no charge — cancel or reschedule freely.
- 2 to 4 weeks before — 50% cost payable.
- Within 2 weeks — full cost payable.
If we ever need to reschedule on our side — severe weather, illness, vehicle breakdown — we offer an alternative date at no extra cost.
3. Two short check-ins in the portal
In the weeks before your workshop, our teacher portal walks you through two short forms — about five minutes each. Between them, we handle instructor allocation, equipment prep, paperwork and your booking pack. You do not need to chase anything.
First check-in: confirm details
Sign in to the portal to review school details, workshops, dates and cost before we finalise your slot in the delivery calendar. This is your chance to spot anything that needs changing — a swapped workshop, a moved date, a corrected number of classes. Sign in with your email and password, or request a 24-hour magic link if it is your first time or you have forgotten your password.
Second check-in: share logistics
About four to six weeks before delivery, share the practical details our instructor needs on the day:
- Arrival and setup times
- Where to park and unload
- Which room or hall to use, and how it is laid out
- Lunch arrangements
- Photo and video consent
- Anything specific — accessibility needs, fire drills, school events
Your booking pack, ready when you need it
Once your second check-in is in, you can download two PDFs from the portal at any time:
- Quick Summary — a one-page overview of your booking. Useful for the office, SLT, or anyone covering reception on the day.
- Full Booking Pack — the summary plus a detailed room setup guide for each workshop — photos, layout diagrams, the school-provided equipment checklist, on-the-day timeline and safety notes. Designed for site teams and cover staff.
Where a workshop has different room-type variants (a hall layout versus a classroom layout, for example), the pack shows the variant that matches your booking.
4. Workshop day and after
Your enhanced-DBS-checked instructor arrives 75 to 90 minutes before the first session (minimum 60 minutes) with all specialist equipment — robots, drones, laptops, tablets, electronics kits, 3D printers, whatever your booking needs. We can adjust to fit your timetable. Your school provides tables, chairs, power sockets and the room itself.
Different workshops need different spaces — some run best in a school hall, some in a classroom, and several work in either. See our room setup guide for the recommended space, layout and per-session capacity for each workshop, with photos.
A typical full day runs from around 08:30 to 15:45 with up to five sessions of 30 students at a time, totalling up to 240 students across the day. One member of school staff needs to be in the room throughout, but no technical knowledge is required.
After the workshop
You will see a feedback form in the portal — takes a couple of minutes, helps us recommend the right workshops to other schools and improve our delivery. No card payments and no online checkouts — your school invoice was issued when you confirmed the booking.
Read the full guide to what to expect on workshop day, including timetables and group sizes.
Help & recovery
If You Cannot Access the Portal
We know teachers change schools, share inboxes with colleagues, and lose passwords. There are two safety nets:
- Magic link login — request a 24-hour sign-in link from the portal login page. Use it to access your account and set a new password if needed.
- Booking access passcode — if you cannot log in at all, we can email a passcode tied to your booking reference. That gives you a read-only view of the booking and lets you submit logistics without an account.
If the booking was placed by a colleague who has now left, contact us — we can relink the booking to your account so you can see and edit it as the lead teacher.
FAQs