How Booking a Workshop Works
Four short steps. The online tasks usually take around 15 minutes in total. We coordinate the delivery agreed in your booking.
The Journey
From First Quote to Workshop Day
Four short steps. The online tasks usually take around 15 minutes in total, depending on the booking.
- 1
Get an instant quote
Postcode in, transparent pricing out, usually in around 30 seconds. No obligation.
- 2
Send enquiry & confirm
Tell us year groups and dates. We confirm availability; you confirm the booking. The enquiry usually takes about five minutes. No deposit.
- 3
Two short check-ins
Complete two short portal forms close to your workshop date. We coordinate the items confirmed in the booking while you provide the requested school logistics.
- 4
Workshop day & after
Our instructor arrives at the agreed time with the specialist equipment for the booked format. A quick feedback form rounds it off.
1. Get an instant quote
Enter your school postcode and our instant pricing tool usually returns a transparent quote in around thirty seconds. The price depends on the workshop and the geographic price band selected from the school postcode in the live quote engine. Catalogue prices start from £597 per day excluding VAT. Selected four-session robotics taster days can reach up to 128 pupils in KS1 or 240 pupils in KS2. Other workshops and formats have lower capacities, which are shown on each workshop page. There is no obligation.
2. Send your enquiry and confirm your booking
Tell us your year groups, student numbers, preferred dates and any specific goals: a STEM week, British Science Week, a transition day or curriculum enrichment. We confirm instructor availability for your chosen dates and recommend the workshops most likely to land well for your students.
When you are happy with the quote and dates, a short confirmation form locks in the details. We email a booking reference and an invitation to set up your account in our teacher portal. No deposit is required at any point; your invoice issues only when the booking is confirmed, with 30 days net payment terms.
The enquiry usually takes about five minutes, depending on the booking details. Availability varies by date, location and workshop. Enquire early with your preferred dates and we will confirm what is currently available. Short-notice enquiries are welcome, but no date is guaranteed until the booking is confirmed.
Get in touch via our enquiry form or call 07715 579033.
What if we need to cancel or reschedule?
School schedules change. Our cancellation policy is straightforward:
- More than 4 weeks before the workshop: no charge: cancel or reschedule freely.
- 2 to 4 weeks before: 50% cost payable.
- Within 2 weeks: full cost payable.
If we ever need to reschedule on our side (severe weather, illness, vehicle breakdown) we offer an alternative date at no extra cost.
3. Two short check-ins in the portal
In the weeks before your workshop, our teacher portal walks you through two short forms designed to take around five minutes each, although timings depend on the booking. Hyett Education coordinates the instructor allocation, specialist equipment preparation, paperwork and booking pack stated in the confirmed booking. The school supplies the requested logistics and retains its normal on-site duties.
First check-in: confirm details
Sign in to the portal to review school details, workshops, dates and cost before we finalise your slot in the delivery calendar. This is your chance to spot anything that needs changing: a swapped workshop, a moved date, a corrected number of classes. Sign in with your email and password, or request a 24-hour magic link if it is your first time or you have forgotten your password.
Second check-in: share logistics
When the logistics check-in opens, normally four to six weeks before delivery, share the practical details our instructor needs on the day:
- Arrival and setup times
- Where to park and unload
- Which room or hall to use, and how it is laid out
- Lunch arrangements
- Photo and video consent
- Anything specific: accessibility needs, fire drills, school events
Your booking pack, ready when you need it
Once your second check-in is in, you can download two PDFs from the portal at any time:
- Quick Summary: a one-page overview of your booking. Useful for the office, SLT, or anyone covering reception on the day.
- Full Booking Pack: the summary plus a detailed room setup guide for each workshop: photos, layout diagrams, the school-provided equipment checklist, on-the-day timeline and safety notes. Designed for site teams and cover staff.
Where a workshop has different room-type variants (a hall layout versus a classroom layout, for example), the pack shows the variant that matches your booking.
4. Workshop day and after
The booking documentation confirms the agreed arrival and setup time, daily timetable and booked format. Every Hyett Education instructor holds an enhanced DBS certificate and is registered on the DBS Update Service. We can provide DBS certificate details to schools on request before a booking. We bring the specialist equipment. Schools provide a suitable indoor space, tables, chairs and power; the CAD workshop also needs reliable internet access. We confirm the exact setup before the visit. Any timetable adjustment is agreed with the school in advance.
Different workshops need different spaces: some run best in a school hall, some in a classroom, and several work in either. See our room setup guide for the recommended space, layout and per-session capacity for each workshop, with photos.
The confirmed quote and booking documentation set the number and timing of sessions and the daily timetable. Selected four-session robotics taster days can reach up to 128 pupils in KS1 or 240 pupils in KS2. Other workshops and formats have lower capacities, which are shown on each workshop page. One member of school staff needs to be in the room throughout, but no technical knowledge is required.
After the workshop
You will see a short feedback form in the portal. It helps us recommend the right workshops to other schools and improve our delivery. No card payments and no online checkouts: your school invoice was issued when you confirmed the booking.
Read the full guide to what to expect on workshop day, including timetables and group sizes.
Help & recovery
If You Cannot Access the Portal
We know teachers change schools, share inboxes with colleagues, and lose passwords. There are two safety nets:
- Magic link login: request a 24-hour sign-in link from the portal login page. Use it to access your account and set a new password if needed.
- Booking access passcode: if you cannot log in at all, we can email a passcode tied to your booking reference. That gives you a read-only view of the booking and lets you submit logistics without an account.
If the booking was placed by a colleague who has now left, contact us; we can relink the booking to your account so you can see and edit it as the lead teacher.
FAQs